4 Ways To Improve Your Printer & Copier
- 1 Improve Your Printer & Copier Quality
- 1.1 Chapter One: The 8 PDF Types and Their Functions
- 1.2 In Summary:
- 1.3 Chapter Two: Solve Your Printing Issues. Improve Your Printer Experience
- 1.4 Chapter Three: Maximizing Document Design and Output
- 1.5 Chapter Four: How To Improve Printer Performance and Boost Savings
Improve Your Printer & Copier Quality
There are so many things that could go wrong when copying or printing an important document at work. Whether it’s poor color quality, your alignment is bad, or maybe your text is fuzzy. While printer technology is steadily improving every single day, it seems like it’s not smart enough yet to meet every single demand. However, there are ways to fix issues that come up on a daily basis.
Chapter One: The 8 PDF Types and Their Functions
A portable document format or PDF is used for sharing and printing documents. Each document is saved as a PDF and has the option of being saved as one or another standard. The standard you save your file in will determine the purpose it’s used for. Let’s say you save the wrong standard, you may see issues with sharing, archiving files or even printing.
How to Understand PDF Standards
There are eight PDF standards but only six of them are ISO Standards while two aren’t.
Six PDF ISO Standards:
ISO or International Standards Organization issues certifications for products that meet standards across multiple businesses with PDF documents included. Standards are set based on the certification process to promote reliability, quality, and integrability. Furthermore, each PDF ISO standard promises quality based on set circumstances. Whatever standard you use will determine how your PDF document will be viewed, shared, stored, and printed. Here are the six ISO PDF standards:
This PDF standard works for in-office use, sharing and looking online and for quality documents.
Engineers, construction professionals, and architects will use this standard most often.
This standard works best for print professionals, creative professionals, and graphic designers. These standards also handle high-quality documents with a lot of design, a variety of fonts, and colors.
UA stands for Universal Access to work well with assistive technology that helps users through navigation and reading. A PDF/UA standard improves the readability for people with disabilities, as well as IT managers in the government world, etc.
PDF/VT standards are used with print professionals too. Moreover, this standard is based on the components of PDF/X’s standard, which allows features such as layers, color profiles, and transparency. The major difference with PDF/VT is the ability to customize data inside these files like marketing materials and bank statements.
The Other Two Standards:
This standard deals with paperless transactions that align with European legislation. Also, it helps establish PDF digital signatures solely in the EU.
If we follow the definition of Acrobat, PDF Healthcare standards, “Provide best practices and implementation guidelines to facilitate the capture, exchange, preservation, and protection of healthcare information.” Therefore, this standard’s guidelines provide an electronic container made to store and transmit healthcare related information like personal files, clinical health notes, lab reports, X-rays and so much more.
Understanding PDF options help your document usability, whether you plan to print, store, share or archive your documents or a mixture of all four.
Chapter Two: Solve Your Printing Issues. Improve Your Printer Experience
Here is a quick list of common PDF issues that affect printing:
- A PDF file with corrupt data
- An outdated printer driver
- Incorrect PDF printing presets
- Frozen or outdated Acrobat
- Malfunctioning graphic images, fonts, layers, etc.
Quick changes that help establish better printing results
There are major printing issues out there. But most of the time, printing issues are minor and easily fixable. One common issue is printer quality. The print comes out but the quality lacks. Here are some fast solutions to consider:
- Align your printer head or cartridge
- Adjust your print speed
- Stick with printing high-resolution files
- Clean your printer parts and remove dust blockage
- Handle toner with care
- Protect your printer and other office tools from heat and moisture
How to Get Better Color Results and Less Color Mismatch
Ever go on a date with someone you met online and they don’t look like their picture? For better or for worse, that mismatch, unfortunately, happens all the time in the printing world. “Why doesn’t my print document look like what I see onscreen?” Let’s look at the most common reasons why print and screen mismatch occurs in printing:
One aspect that affects printing is the paper you choose to utilize. In other words, how your document prints and looks will be affected a little bit based on the paper quality used. There are four types of paper used most commonly in businesses:
Chapter Three: Maximizing Document Design and Output
Questions to ask yourself before forming printer and copier expectations
- Does my copier or printer reproduce the colors I need for my business?
- How will my larger areas of gradations or solid colors reproduce on my specific printer?
- Does my printer offer Pantone color representation?
- What are other finishing features does my printer offer?
Another reason for printed material versus screen differences is the color selection. Computer monitors display content in RGB. In contrast, printers work using CMYK.
If your document is electronic and will stay electronic, work in RBG color selection. However, if you plan to print your document, use CMYK.
Software Programs and Accurate Visual Representations
Sometimes, we do not see a direct match of what we print because of the way monitors display different document types. Here are some common software programs and color selections people use all the time to handle their print or document material:
- Corel WordPerfect: RGB, Pantone, Etc.
- Adobe Photoshop: RGB, CMYK, Pantone, Etc.
- Adobe Illustrator: RGB, CMYK, Pantone, Etc.
- Microsoft Word, Excel, and PowerPoint: RGB, CMYK (Mac computers only) and HSL
- Adobe Acrobat: RGB, CMYK, Pantone, Etc.
Chapter Four: How To Improve Printer Performance and Boost Savings
Setting the printer quality to its lowest setting is ideal for everyday printing.
For typical print jobs that most people complete on the daily, the lowest-quality setting is ample enough. When your company or organization needs finer work, you can always readjust the settings for the specific document or project.
Print as much as you can on one page.
Printing more on each page will save you ink and paper in the long-run. Many people even reduce the size font they use which saves them many materials over the years.
Do not abandon your printer without using it for more than a week.
When printers are left sitting without use, the jets inside the printer cartridge are prone to drying which makes print work more susceptible to white streaks or printer issues in general.
Turn your printer off when you are not using it.
Turning off a printer when it is not in use may not be an option in a fast moving work environment. However, when you only use one or two printers in a smaller business or you work from home, turning off your printer when it is not in use will prevent the ink from drying in the print nozzles.
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